Executive Business Administrator (m/f/d) - temporary position

We are looking for a Team Assistant (m/f/d) to supports Microsoft’s Corporate Business Development organization. The team focuses on strategic products partnerships, mergers and acquisitions, investments with the tech industry and traditional businesses. The team charter includes Europe, Middle East and Africa and works on innovative cutting edge partnerships and technology.

A successful candidate can effectively manage a high and time sensitive workload with a calm, confident and positive attitude, ability to work independently, deal with ambiguity and has a passion for making managers and organizations great. The position requires someone who has excellent communication skills, organizational and interpersonal skills along with the ability to work at the Microsoft Executive Level.

Job description:

  • Executive calendar management. Proactively manage a complex calendar including travel and strategic prioritization of appointments
  • Working with EAs of partners to facilitate meetings between companies and executives
  • Provide end-to-end travel planning, including Visa processing, calendaring, scheduling, and meeting preparation and prioritization
  • Demonstrated diplomacy, ability to interface with a variety of executive levels in a smooth and polished manner with discretion and confidentiality
  • Ability to prioritize your own work and resources to complete projects/tasks on time and to solve problems effectively
  • Help drive scheduling and team calendar in terms of All-Hands, business reviews, off sites and team morale events
  • Orchestrating end-to-end arrangements and management of team off sites and events
  • Processing of monthly expenses
  • Maintaining and publishing organizational charts, contact lists, org level aliases and distributions groups
  • Organizing catering and meeting room requirements
  • Deep understanding and completing Purchase Orders and expenses
  • Creative problem solving
  • Other daily administrative tasks as needed


  • 5+ years of experience supporting a senior leader and working in an external fast-paced environment.
  • Excellent organizational, analytical, anticipatory, and written communications skills
  • Proficiency with Office 365 – Word, Excel, PowerPoint, OneNote, Power BI
  • Fluent in written and spoken English and German

Please note your onboarding will happen through an agency but you will work for Microsoft. The position is limited for 12 months.

Earliest Possible Start Dateab sofort
ContactMayer, Cathrin